Vouchers are used to record the purchase of goods, services, and other business expenses that do not affect inventory. Purchase orders are used to record the receipt of items that are added to inventory. Each entry increases a vendor's account balance by the total amount of the voucher. Additionally the vendor default accounts payable (AP) account is credited, and allocations to one or more accounts are debited. Completed purchase orders become vouchers when the purchase order is completed in Complete Purchase Orders. Other Purchase Orders become vouchers when the other purchase order is completed in Complete Other Purchases.
The payment status of the voucher can be changed from “Payment Hold” to “Ready to Pay” by selecting Old Voucher and changing the status. The status of purchase orders completed on inventory hold must be changed in Purchasing.
Changes to the voucher line detail on completed purchase orders do not update the inventory. Changes to the inventory must be done in Inventory Adjustments.
Once a voucher has been created, voucher adjustments can be created to enter deductions for the vendor.
See Vouchers for detail header and line field descriptions
Use the Available Actions links below for more information.
| Available Actions | Adding | Changing | Printing | Voiding |
Security Required : Payables - Vouchers
| See Also |